How much does software cost? Everything you need to know before launching your project.

Wondering what the real cost of software is? Whether you want to create a business tool, an internal application, or a SaaS solution, the budget you need depends on several essential factors.

In this article, we'll detail everything that influences the price of software. This includes price ranges depending on the type of project, and how to get an accurate quote tailored to your needs.

What influences the cost of software?

The price of software varies greatly depending on the nature of the project. Here are the different elements to consider if you are considering moving into software development:

Type of software

• Standard software (or packaged software): often more affordable because it consists of generic solutions sold as a package.
• Custom software: designed specifically to meet your needs, it requires more design and development time.
• Web or mobile application: their cost depends on the target platform, the technologies used, and the planned features. 
• Software redesign: Updating or rebuilding existing software can cost almost as much as creating new software.

In short, the more customized the software, the higher the software price.

Functional complexity

A simple tool with a few basic screens and functions won't cost as much as software that includes:

• complex databases,
• secure authentication systems,
• interconnection with other software (ERP, CRM, etc.),
• smart features (automation, algorithms, AI, etc.).

Specific user needs

The more specific business needs you have, the longer and more expensive the development will be. Inventory management software for an SME won't have the same specifications as a tool for a multinational e-commerce company.

Development technology

• Traditional development (with code): offers maximum flexibility but requires advanced technical skills → higher cost.
• Low-code or no-code development: ideal for simple to medium-sized tools, it reduces time and therefore the software price.

The chosen service provider

• Freelance: often less expensive, but with limitations in terms of support or scalability. 
• Development agency: more expensive, but generally more comprehensive (project management, maintenance, support).
• In-house team: depends on the developers' salary + expenses + tools.

Software Development Stages and Their Impact on Price

Each phase of a software project has an associated cost:

Needs Analysis

This strategic step allows you to:

• define your business objectives,
• structure the specifications,
• identify key features.

A well-conducted analysis helps avoid unnecessary expenses later.

Design and Development

This is the phase where developers write the code for your solution:

• Creating the user interface (UI/UX),
• Developing business features,
• Connecting to databases,
• Implementing security.

Testing and Validation

Testing ensures that the software functions as intended and is bug-free. This phase is essential to guarantee a smooth user experience.

Deployment and Go Live

Installation on your servers or in the cloud, configuring access, training users, etc. This phase can represent a significant cost.

Evolutionary and Corrective Maintenance

Software requires regular updates to remain secure and compatible. Some developers include maintenance in their offer, others charge for it separately.

How much does software cost? Software price estimates

Here are estimated software price ranges based on the type of solution:

Software Type Estimated Price

Simple (standard) software €1,000 to €1,000

Basic web application €3,000 to €15,000

Custom software €15,000 to €50,000, or more

Software redesign starting at €5,000

No-code tool €500 to €8,000, depending on complexity

These prices are indicative. Each project is unique.

How to get an accurate quote for software pricing?

To accurately assess the price of software, it's essential to:

• Write clear specifications, including your objectives, business needs, and expected features.
• Compare several service providers: freelancers, agencies, and specialized developers.
• Request a free quote: Some agencies offer a no-obligation estimate.

Scalapp, for example, allows you to obtain a free, customized quote.

Why choose custom software?

Even though the price of custom software is higher, this offers many strategic advantages:

• Better fit with your internal processes,
• Scalability: you can add new features as your business grows,
• Time savings and productivity: repetitive tasks are automated,
• Enhanced security and confidentiality,
• Less reliance on third-party solutions (such as a SaaS subscription).

Frequently Asked Questions – Software Pricing

What is the average price of software for SMEs?

The price depends on the size of the company and its needs. For an SME, a budget between €5,000 and €30,000 is often required for a custom tool.

Is no-code software really cheaper?

Yes. No-code allows you to create software without coding, which reduces development costs. It's a good option for MVPs (minimum viable products), internal tools, or low-budget projects.

Can I create free software?

There are open-source tools or freemium platforms, but for professional software aligned with your goals, an investment is still necessary.

Does the price include maintenance?

Not always. Some providers include 3 to 6 months of maintenance in their initial offer. Others charge a monthly subscription to guarantee updates and support.

In summary: What you need to know about software pricing

• Software pricing depends on the type of solution, its complexity, the technology chosen, and the provider.
• Simple software can cost less than €5,000, while a complex project can exceed €50,000.
• To get a reliable estimate, prepare a specification and compare several quotes.
• Well-designed software can increase productivity, reduce errors, and improve day-to-day efficiency.

Ready to create your own software?

Don't let estimates hold you back. Contact Scalapp for a free quote and to discuss the best technical solution for your project.

With proper planning, a digital tool can quickly become a growth driver for your business.